1 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com Contents Page
This prospectus aims to make your participation more efficient at Conference and Expo Datanet Bicsi. Here you may find key issues about the event's organization and performance. Should you have any further concern, please refer to our website: www.expodatanet.com
1. 2. 3. 3. 4. 6. 7. 9. 9.
Organizing Committee Floor Plan Booth Components Venue Schedule and conditions for goods entry Basic Rules - booth installation, dismantling and decoration Right of Space Use General Safety and Security Measures Complementary activities
Organizing Committee Bogota +57 [1] 381 9215 Mexico +52 [55] 4170 8330 Miami +1 [305] 285 3133 Medellin +57 [4] 248 1405 Argentina +54 [11] 5917 5403 Milena Castaño | Ext. 42 Logistic Coordinator
[email protected]
May 4-5, 2016 COLSUBSIDIO CONVENTION CENTER BOGOTA, COLOMBIA
Alejandra García Vélez | Ext. 59 Project Manager
[email protected] Albeiro Cortés López | Ext. 44 Conference Program Attendance Coordinator
[email protected]
2 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus Floor plan
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com To see an updated floor plan, visit www.expodatanet.com
COLSUBSIDIO CONVENTION CENTER | EL CUBO
Carrera 30 NQS No. 52-77 • Phone number: +57 (1) 746 5353 • Bogota, Colombia
3 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
BOGOTA, COLOMBIA | MAY 4-5, 2016
Exhibitor’s Prospectus
www.expodatanet.com Booth components
Before, during and after the event, you can access the event’s facts and information at
www.expodatanet.com
Cost per sq.m USD 60
A standard booth is equipped with: • • • • • •
Melamine panelling Panels 8 ft high A fascia carrying your company name 1 two-plug polarized electrical outlet up to 1000w. 1 desk 2 black chairs
Venue COLSUBSIDIO CONVENTION CENTER | EL CUBO
Carrera 30 NQS No. 52-77 • Phone number: +57 (1) 746 5353 • Bogota, Colombia
4 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com Schedule and conditions for goods entry
1
• All of the furniture and equipment required to be introduced to the convention center for the development of the event shall enter through the Truck Entrance for unloading on 53th Street, and it must be accompanied by a previously prepared listing with a complete depiction of all and any good, including its serial number. (ENTRY FORM: Find a template at the end of this prospectus). • As an exhibitor, you shall be directly in charge of handling the goods to be on display from the hotel entrance to the show place. Neither the event nor the convention center have staff devoted to mounting. Therefore you shall be the sole responsible of this task. • Safeguarding and watching over your goods shall also be your responsibility. The customer shall state all of his/her furniture and equipment are covered by an insurance policy, so the convention center or the Event’s organizer shall not be held liable for any loss or damage. Schedule for mounting • For 12-to-18-sq.m. booths May 3 from 09:00 hrs through 22:00 hrs • For 6-sq.m. booths May 3 from 10:00 hrs through 22:00 hrs Mounting shall be finished for all booth sizes by: May 3 | 22:00 hrs
5 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com 2
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1. 30th Avenue 2. Entrance on the avenue 3. Grand Hall 4. Hall Gran Salón 5. Café de las Letras 6. Self-service 7. Parking lot (entrance on 52nd Street)
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6 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com • Exhibition opening hours: Wednesday and Thursday May 4-5, 2016 | 11:00 - 19:00 hrs. • Cocktail: Thursday, May 5 | 17:45 - 19:00 hrs. • Dismantling hours: Thursday, May 5 | 19:00 hrs - 24:00 hrs.
Basic rules: Booth mounting, dismantling and decoration
Space Handover: • Booth mounting can start after the hours indicated. • You shall find your booth with basic paneling and equipped as aforementioned, provided you have paid the basic square meter package. Otherwise you shall receive only the space as indicated. Damages and fines • Booth shall be returned as it was received. • Please check it is in optimal condition before you use it. Please keep the following recommendations • You shall not be allowed to use any sort of glue, double sided tape or plotter on the walls. • Neither nailing, screwing or drilling any element contained in it. • Nor moving or disassembling any of its parts. • If any help is required, please ask the authorized personnel. • Do not lean, overload or hang on paneling any items over 22 lb. • Do not paint or draw paneling with any sort of ink or any cutting or piercing object. • The exhibitor shall be charged the cost of any such damages. Booth decoration Maximum height allowed for booth decoration is: • For booths 6-12 sq.m. - maximum height shall be 3 meters.
7 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
Space use rights Access to mounting shall be disallowed to Exhibitors having not paid their booth rental fees in full at the time of mounting. Therefore, you shall show your payment voucher to be allowed to begin mounting. This shall be delivered to you in advance by our executive in charge of your account. Please print it and present it on the day of mounting within the hours scheduled. The Exhibitors are disallowed to invade any space that is not explicitly allowed on the floor plan, or having not been agreed in written by the organizing committee. When it comes to it, the organizing committee reserves the right to evict or have such areas evicted without incurring any liability. The dimensions of the spaces appearing on the floor plan were designed on scale, but they are guaranteed only to be
1 approximate. The organizing committee reserves the right to introduce changes as it may be needed to meet the needs of the exhibition and its exhibitors. No exhibitor shall be allowed to rent, sublet or share whether in full or in part the rented space without previous written consent from the organizing committee. No product, brochure, accessory, souvenir, catalogue or any other object, carrying the name or any other sort of advertising from another company other than the exhibitor's shall be allowed. No company without an assigned booth to exhibit may advance negotiations within the area of exhibition. The exhibitor agrees to abide by the limits both of area on floor and in height, and to use solely and exclusively the space assigned, taking care not to hinder the visibility of neighboring booths with their equipment, furniture or products.
Any demonstration or activity hindering aisles or impeding free access to neighboring exhibitors' booths shall be totally or partially prohibited, according to the organizing committee's criteria. Any activity the exhibitor intends to carry out for the purpose of exhibition, which could result in damage or risk for visitors and/or exhibitors, shall be submitted for previous approval to the organizing committee before starting the event or the aforementioned activity. In case they are approved, any disposition should be met, in order to avoid accidents or injuries to people, furniture, equipment and even the property. Similarly, they shall be limited to the space granted exclusively , respecting adjacent areas and keeping other spaces free and clear. In case the exhibitor fails to comply with this measure, the organizing committee may rescind the agreement signed.
8 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
Space use rights Any product demonstration resulting in trouble to other exhibitors or visitors, resulting in smoke & bad odor emissions or explosions, and so on shall be disallowed. In case demonstrations are carried out that result in noise, this shall not be allowed to exceed 80 decibels, so that no nuissance is caused to neighboring exhibitors or visitors. Maximum decibel rate per booth is 80 db. Therefore, we kindly ask you to moderate your equipment audio output, and adjust sound levels so that the area of sound coverage does not surpass your booth area, interfering other exhibitors' activities. It is prohibited to perform any activity or show that, in the organizing committee estimation, might be deemed illegal or go against moral and good customs. Both exhibitors and mounting staff, shall show respect to the
2 building facilities, to other booths, ne and furniture within them. It is strictly prohibited to nail, staple, drill or paint booth panels and/or the building's floors, as well as cutting carpets, painting columns or failing to abide by load limits on floor. Failing to comply with any of these measures binds the exhibitor to cover the cost of the damaged good. During the hours the exhibition is held open to the public, any booth should be attended by at least one representative duly accredited with his/her corresponding badge. Exhibitor company staff could make deals, distribute brochures and advertising papers, exclusively within their booth area. Any advertising materials that are found distributed outside the agreed area shall be retired from the event. Any installation of promotional material, advertorials, banners or any other sort of information shall be submitted for authorization and
overseen by the organizing committee. It is prohibited to place advertising materials in the following areas within the exhibition premises: aisles, parking, sidewalks, fronts, gates.
9 NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com General Safety and Security Measures • COLSUBSIDIO fairgrounds offers security service to exhibitors and show attendants. However, since it is a public event, it is impossible to guarantee each booth's individual security in full. Therefore, every exhibitor is held liable for their decoration items, equipment, furniture, advertising materials and so on. • Special care is recommended to purses, calculators, briefcases, laptops, video beams, cell phones, etc. of personal use at mounting, exhibition and dismantling hours. PLEASE REMEMBER SAFEGUARDING YOUR EQUIPMENT IS YOUR SOLE RESPONSIBILITY • Any staff member shall be duly registered and carry their own badge within the show premises. For registration, they shall present their personal identification. • Please remember that in order to accomplish out your installation, your staff must have appropriate safety equipment (helmets, harnesses, goggles, gloves, etc.) PROVIDERS Find a list of recommended providers on link EXPOSITORES, Servicios al expositor [EXHIBITORS/Services to the Exhibitor]. Any requirement not listed in this list, please request it to:
[email protected],
[email protected]
Complementary activities • Conference Program • Cocktail
